DCSD Assessment Policy

Board File: IK
STATE-MANDATED ASSESSMENTS
The Board of Education respects parents’ or legal guardians’ right to direct their students’
education and honors the choices of parents or guardians make regarding their students’
participation in state-mandated assessments. Under Colorado law, all school districts, board of
cooperative services, district charter schools and institute charter schools are prohibited from
imposing negative consequences for a parent’s exercise of his or her choice to excuse a student
from state-mandated assessments. In accordance with State law protecting students and parents
and in order for families to make their own best choices regarding state-mandated assessments, the
Board adopts the following policy.
Information about State-Mandated Assessments
Before classes commence in the fall, the district shall provide to each parent or guardian the
schedule of state-mandated assessments to the extent known, including a statement about the
purpose and use of the state-mandated assessments. A copy of this policy shall accompany this
communication, which shall also be posted on the district’s website.
As required by state law, the results of the state-mandated assessments shall be included on the
student’s final report card, if such results are available in time for inclusion on the final report card.
If a parent or guardian has excused the student from taking one or more state-mandated
assessments, the final report card shall not indicate in any way that the assessment was excused or
not taken.
As soon as practicable after the school district receives a student’s state-mandated assessment
results but in no event later than the next scheduled parent-teacher conference, the school at which
the student is enrolled shall share with and explain to the parent or legal guardian the student’s
results on the assessments.
Administration of State-Mandated Assessments
The superintendent or designee shall observe all testing protocols relevant to the state-mandated
assessments, and shall make proper arrangement for test security.
For computer-based state-mandated assessments, the parent or guardian may request that the
assessment be administered using pencil and paper. Such request shall be made in writing, which
may be in email form, to the school at which the student is enrolled and at time designated by the
superintendent or designee that will allow for the proper arrangements to be made for the student
to take the pencil and paper version of the assessment.
Although on-site supervision cannot be guaranteed for students who do not take the state-mandated
assessments, schools may use staff and volunteer resources to the best of their abilities to provide
on-site supervision if they choose, and make these accommodations known to their parent
community through direct communication, parent newsletter and/or school website.

Board File: IK

Douglas County School District Re-1, Castle Rock, Colorado

Page 2 of 2

Excusing State-Mandated Assessments
The district shall provide a standardized form to document parent or guardian excuses of
administration state-mandated assessments to their student for state compliance purposes, though
the parent or guardian shall not be required to use the form to express their desire to excuse the
administration of the state-mandated assessments. A parent or guardian’s written excuse from
state-mandated assessment may apply to all such assessments, or certain assessments as selected
by the parent or guardian. Excused absences will be given to all students who have parent or
guardian excuses from state-mandated assessments, provided that the parent or guardian has
notified the school in writing reasonably in advance of the testing. The student will be marked as
excused absent regardless as to whether the student is physically present in the building for
alternate activities that individual schools may provide.
This assessment excuse process applies only to state-mandated assessments, and does not apply to
teacher, school, or district-chosen (local) tests or assessments. Parent or guardian concerns about
these local assessments may be addressed with the classroom teacher and/or building principal.
Prohibited Activities
While schools are expected to comply with applicable law for state-mandated assessments,
inappropriate incentives to either encourage or discourage any student from the taking of these
assessments are prohibited, including but not limited to: extra recesses; homework “passes”; class
parties.
Non-participation in state-mandated assessments shall not be used for class placement guidance or
as a prerequisite to participate in any DCSD high school academic classes.
No student, parent or guardian, teacher, building leader or school shall be penalized in any way
for a parent or guardian excusing of a student from state-mandated assessments as provided in this
policy. Prohibited actions in response to a parent or guardian excusing a student from state
assessments include, but are not limited to: denying extracurricular activities to the student and/or
parent or guardian; denying continuation to the next grade level; denying participation in
graduation ceremonies/advancement activities; being singled out to peers; requiring the parent or
guardian to meet with the principal regarding the excuse, unless the written excuse provided by
the parent or guardian is unclear, and/or consideration of the number of excused students on a
teacher or building leader’s evaluation.
Nothing in this policy is to be construed as evidence of an intention on the part of the Board of
Education to avoid the laws of the State of Colorado, or rules of the Colorado Department of
Education regarding educational accountability for school districts, schools, principals or teachers.
Adopted: June 2, 2015

LEGAL REFS.:
CRS 22-7-1006.3|
CRS 22-7-1013 
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In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, the Douglas County School District RE-1 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Complaint procedures have been established for students, parents, employees, and members of the public. The School District's Compliance Officer and Title IX Coordinator to address complaints alleging sexual harassment under Title IX is Aaron Henderson, 620 Wilcox Street, Castle Rock, Colorado, [email protected], 720-433-1083.

Outside Agencies

Complaints regarding violations of Title VI, (race, national origin), Title IX (sex, gender), Section 504/ADA (handicap or disability), may be filed directly with the Office for Civil Rights, U.S. Department of Education, 1244 North Speer Blvd., Suite 310, Denver, CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission, 303 E. 17th Ave., Suite 510, Denver, CO 80202, or the Colorado Civil Rights Commission, 1560 Broadway, Suite 1050, Denver, CO 80202.

NOTICE OF DESTRUCTION OF SPECIAL EDUCATION RECORDS

Special Education records which have been collected by Douglas County School District related to the identification, evaluation, educational placement, or the provision of special education in the district, must be maintained under state and federal laws for the period of five (5) years after special education services have ended for the student. Special education services end when the student is no longer eligible for services, graduates, or completes his/her educational program at age 21, or moves from the district. This notification is to inform parents/guardians and former students of Douglas County School District's intent to destroy the special education records of students who exited special education services as of June 30, 2016. These records will be destroyed in accordance with state law unless the parent/guardian or eligible (adult) student notifies the school district otherwise. After five years, the records are no longer useful to the district, but may be useful to the parent/guardian or former student in applying for social security benefits, rehabilitation services, college entrance, etc. The parent/guardian or eligible (adult) student may request a copy of the records by requesting the records by email to [email protected]